Everybody, and Registrar in Student Affairs to maintain.
What is a Record?
Documentation, files, materials in any medium such as handwriting, print, emails,
texts, tapes, disks, film which contains information directly related to personally
identify a student.
Students can access their records using RaiderNet. Faculty can access information
related to grading and program objectives using RaiderNet.
PPI: Personally Identifiable
Personally Identifiable Information is information that includes identifying data
such as social security number, academic work completed, grades, achievement test
scores, aptitude test scores, health data, or other personal characteristics or information
which would make the student’s identity easily traceable. Prior consent, in the form
of a signed and dated document, must be provided by the student to authorize the College
to disclose personally identifiable information. The consent must specify educational
records that may be disclosed, should state purpose of the disclosure, and must identify
the party or class of parties to whom disclosure may be made.
FERPA allows for the disclosure of directory information as identified by the institution.
NWF State College has designated the student’s name, city or county of residence,
major field of study, most recent education agency or institution attended, degrees,
honors and awards, height and weight of student athletes and participation in officially
recognized activities as directory information. A student has the right to refuse
designation of any or all of this directory information by notifying the Registrar,
in writing, at least 10 calendar days prior to enrolling in the term that the directory
information block should begin. Once a student obtains a confidential classification,
it will not be removed until a signed authorization requesting it be removed is received
by the Registrar. A student’s request to prevent the release of any informational
items will result in preventing the publication of all items including graduation,
honors, and awards.
High School/Dual Enrollment Students
When a student reaches age 18 or begins to attending a college regardless of age, FERPA rights transfer to the student.
If the parent submits IRS Tax Form Series 1040 that lists the student as a dependent
on the IRS tax form, under federal guidelines, the parent can access the educational records of the dependent.
Students have a right to access, review, amend, and inspect their educational records
upon request. Students have a right to file a complaint with US Department of Education.
Students have the right to ask not to disclosure directory information. Students cannot
view parents income information on the tax forms submitted for financial aid purposes.
College has to Provide
The College has to provide records in the following cases: compliance with court order
or subpoena, other schools in which the student intends to enroll, Comptroller of
US, Attorney General of US, Patriot Act requests, Solomon Act---requests for recruiting
military, financial aid process, event of health or safety emergency on campus and
the student is under age 21, discipline hearing involving crime, violence, or non-forcible
sexual offense, and to eligible parents defined by section 152 of IRS code.