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FERPA Family Educational Rights and Privacy Act of 1974.
Everybody, and Registrar in Student Affairs to maintain.
What is a Record?
Documentation, files, materials in any medium such as handwriting, print, emails, texts, tapes, disks, film which contains information directly related to personally identify a student.
Students can access their records using RaiderNet. Faculty can access information related to grading and program objectives using RaiderNet.
PPI: Personally Identifiable
Information that should not be released considered to be easily traceable to identify the student such as the campus intended, social security number, photos, grades, race, gender, country of citizenship, GPA, test scores, aptitude tests scores, health data, academic work completed, or any other personal characteristics.
Information that can be released upon request, under certain conditions to a third party. NWF has defined directory information name, address, phone number, email address, photo id, dates of enrollment, major field of study, degrees, advisor, academic awards, honors degree received, and participation in official activities and athletic events. A student can request this information not be released or disclosed. The forms are located on the website.
High School/Dual Enrollment Students
When a student reaches age 18 or begins to attending a college regardless of age, FERPA rights transfer to the student.
If the parent submits IRS Tax Form Series 1040 that lists the student as a dependent on the IRS tax form, under federal guidelines, the parent can access the educational records of the dependent.
Students have a right to access, review, amend, and inspect their educational records upon request. Students have a right to file a complaint with US Department of Education.
Students have the right to ask not to disclosure directory information. Students cannot view parents income information on the tax forms submitted for financial aid purposes.
College has to Provide
The College has to provide records in the following cases: compliance with court order or subpoena, other schools in which the student intends to enroll, Comptroller of US, Attorney General of US, Patriot Act requests, Solomon Act---requests for recruiting military, financial aid process, event of health or safety emergency on campus and the student is under age 21, discipline hearing involving crime, violence, or non-forcible sexual offense, and to eligible parents defined by section 152 of IRS code.