What are Standards for Academic Progress?

September 1, 2017

Satisfactory Academic Progress (SAP) for Financial Aid Eligibility Federal regulations (34 CFR 668.34) require a student to move toward the completion of a degree or certificate within an eligible program when receiving financial aid. Specific requirements for academic progress for financial aid recipients are applied differently than college Academic Standards, Warning, Probation, and Suspension. Federal regulations state that Satisfactory Academic Progress Standards must include a review of all periods of enrollment, regardless of whether or not aid was received. The student must meet all the minimum standards in order to receive financial aid.

There are three parts to the SAP rules:

Your SAP status is calculated using your entire academic record from all schools attended, even if you did not receive financial aid. This includes dual-enrollment credits from high school.

  1. You must maintain a 2.0 cumulative Grade Point Average (GPA). This includes all course work you have taken at NWF State College or any college or university (this includes college level classes taken during high school), regardless of whether or not you received financial aid for those classes.
  2. You must successfully complete at least 67% of all of the classes in which you have enrolled. This includes all the course work you have taken at NWF State College or any college or university (this includes dual enrollment classes), regardless of whether or not you received financial aid for those classes.
  3. You must not attempt more than 150% of credits needed for the level of degree in which you are seeking. All coursework attempted is included in these totals.
What happens if…

Your GPA drops below a 2.0

  • 1st term: Warning – Raise your GPA to a 2.0 or higher by the end of next semester.
  • 2nd and subsequent terms: Suspended – You are not eligible for financial aid.

You do not have an overall completion rate of 67% or more

  • 1st term: Warning – Raise your completion ratio to 67% or higher by the end of the next semester.
  • 2nd and subsequent terms: Suspended – You are not eligible for financial aid

Your GPA drops below a 2.0 and your overall completion rate is less than 67%

  • 1st term: Warning – Raise your completion ratio to 67% or higher AND your GPA to a 2.0 or higher by the end of next semester.
  • 2nd and subsequent terms: Suspended – You are not eligible for financial aid

You attempted over 150% of your program of study

  • 1st term: Suspended – You are not eligible for financial aid
  • 2nd and subsequent terms: Suspended – You are not eligible for financial aid
  • You can appeal your suspension if you have mitigating circumstances. If your appeal is approved, you will need to successfully complete 100% of all classes and will be required to maintain an overall GPA of 2.0 or higher.

You are suspended

  • You can appeal your suspension if you have documented mitigating circumstances that were beyond your control.

Academic Progress

A student who has lost financial aid eligibility due to extenuating circumstances may appeal.

  • Extenuating circumstances that may be considered include: personal illness or accident, serious illness or death within immediate family, or other circumstances beyond the reasonable control of the student.
  • All appeals must be in writing to the Financial Aid Office and include appropriate documentation.
  • Examples of documentation could include an obituary notice, divorce decree, or a letter from a physician, attorney, social services agency, parole officer, employer, etc.
  • The condition or situation must be resolved which will allow the student the ability to complete course work successfully or an appeal will not be granted.
  • The outcome of an appeal may include a denial or probationary period with a Financial Aid Academic Plan to assure students meet the Standards of Satisfactory Academic Process.
  • Students will be notified by student email of the results of the appeal, and of any restrictions or conditions pertaining to their appeal.

Students, whose appeal is denied, may submit a written request for a review of the appeal to the College Financial Aid Appeals Committee. The Committee’s decision is final. If the Committee’s decision is to uphold the denial, the student may not submit any subsequent requests for funding consideration. In order to regain eligibility for financial aid, the student would need to meet Satisfactory Academic Progress Standards. Students who do not meet the terms of financial aid probation may permanently lose eligibility for federal student aid at Northwest Florida State College.

 

Federal regulations require a student to complete the term for which they were funded. If you have withdrawn from all of your classes, stopped attending all your classes, or did not successfully complete any of your classes (received all F’s), the College is required to calculate how much of the semester you did attend to determine how much of the aid you have “earned.”” You will be required to pay back the portion of financial aid you did not earn.

How is this calculation done? When the Financial Aid Office calculates the Return to Title IV we must use the last date of enrollment and/ or your last date of academic activity, as reported by your instructors, to determine how much aid you have earned. This date determines how much, if anything, you must repay if you do not successfully complete any of your courses.

Please note, you may not be required to repay your financial aid under these rules if you only drop one or two courses and remain enrolled in at least one financial aid funded course. It is only required when a student is no longer enrolled in or does not pass all courses for a particular term.

  • Students in Career and Technical Certificate (CTC) programs must successfully complete the clock hour course work with a 2.0 GPA for each course funded before additional payment can be made.
  • Students who have zero credits/hours completed for any funded term will lose all subsequent financial aid, regardless of overall GPA and completion ratio.
  • Duration of eligibility will be limited to the published length of the program.
  • Students must complete their program of study within the 150% timeframe of their eligible certificate program.

Students who have attempted more than 150% of the credits required for their degree level are not considered to be making Satisfactory Academic Progress and therefore, are ineligible for financial aid funds.

Students seeking second degrees and students with double majors are monitored like any other student under this policy.

If the student exceeds the maximum timeframe allowed for their respective programs, the student may appeal if they have mitigating circumstances. All transfer hours accepted by NWF State College will be included when determining maximum timeframe eligibility. Students will not have financial aid eligibility if they exceed the maximum timeframe unless an appeal is approved. Students given a maximum timeframe appeal will be placed on a Financial Aid Academic Plan and are required to successfully complete 100% of all future coursework while on the plan.

  • A student who has lost financial aid eligibility may be reinstated after the student meets the minimum GPA requirement of a 2.0 and a completion rate of 67%.
  • All classes towards the program of study, including those taken at other institutions, will be taken into consideration for reinstatement purposes.
  • A student must be able to complete their degree or certificate within the 150% timeframe.
  • It is the student’s responsibility to notify the Financial Aid Office when these conditions have been met.

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